It is always better to contact Gathr® instead of the theatre for screening logistics. Gathr® books at a corporate level and we follow up with the theatre ourselves a few days before the screening. Communication is best kept between Gathr® and the theatre.
Because screenings are coordinated with corporate, it’s possible that a chunk of the theatre staff will not be aware of your screening until it happens. Don't worry — if your screening has been green-lit, the event will happen as scheduled.